The Central Finance and Contracts Unit (CFCU) (Turkish: Merkezî Finans ve İhale Birimi) has been established by the Memorandum of Understanding which is signed between EU Commission and Turkish Government on 14th February 2002 which was subsequently ratified by the Grand National Assembly on the 29th January 2003.
For the official website of CFCU, click here: www.cfcu.gov.tr
CFCU is taking the responsibility for the overall budgeting, tendering, contracting, payments, accounting and financial reporting aspects of all procurement in the context of the EU funded programmes in Turkey. As a central unit CFCU is operating as an independent body but is attached to the EU Secretariat General and the National Aid Coordinator.
The Central Finance and Contracts Unit (CFCU) is an integral part of the Turkish Administration that will take decisions autonomously under the responsibility of a Programme Authorising Officer (PAO). Although the CFCU is administratively linked (e.g. for logistic support) to the Undersecretariat of Treasury it operates completely independently of that institution.
The CFCU has the sole responsibility over the overall budgeting, tendering, contracting, payments, accounting and financial reporting aspects of the procurement of services, supplies, works and grants in the context of EU funded programmes in Turkey.
The CFCU ensures that the EU rules, regulations and procedures pertaining to the procurement of services, supplies, works and grants are adhered to and that a proper reporting system is functioning.
The CFCU advises the Senior Programme Officers (SPO) within the Line Ministries on EU external aid implementation procedures (e.g. procurement and contracting procedures), it being clear however that full responsibility for technical implementation remains with the SPO.
More specifically the CFCU, acting as the Contracting Authority, is entrusted with the following tasks:
- receiving and reviewing Terms of Reference, Technical Specifications and Works Dossiers prepared by the line ministry
- preparation of tender information and dossiers
- managing the short listing process for international restricted service contracts and in exceptional cases for international restricted works tenders.
- despatching or arranging the collection of tender dossiers
- nominating the composition of the Shortlist Panel and the Tender Evaluation Committee
- acting as the non-voting chairman and non-voting secretary of the Shortlist Panel and Tender Evaluation Committee
- managing the evaluation process according to EC rules and procedures. [ These rules and procedures are explained in very much detailed in the Practical Guide to contract procedures financed from the General Budget of the European Communities in the context of External Actions (PRAG) and also published on the internet web site of EC. ]
- preparation of the Shortlist and Evaluation reports
- carry out contract negotiations, where appropriate
- drafting, preparation and signature of contracts by the PAO (endorsed by the European Commission) on the basis of the request and technical recommendations of the SPO
- endorsement of twinning covenants, where appropriate
- establishing and maintaining a project and financial accounting system
- making records of payments under signed contracts
- receiving requests for payment from contractors, checking these are legitimate
- carrying out payments in accordance with standard EU procedures in force at the time
- Providing to the National Fund, for distribution to the NAC and EC Representation in Ankara, monthly reports covering the status of projects being implemented and the financial status of each programme.
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